Inventory That Updates Itself
PharmaLink’s web-based software tracks your inventory as you dispense. Every dispense, receipt, transfer, and adjustment posts in real time, so the quantity on your screen matches the quantity on your shelf. There are no end-of-day imports and no spreadsheets to maintain — you see on-hand inventory at a glance, from any location.
Scan-First Workflows
Barcode and DataMatrix scanning drives the daily routine. Scan a package to add it to inventory in seconds, scan incoming shipments to check them in against your order, and scan at the point of dispense to confirm you are holding the right item. Scanning removes the most common source of inventory drift: manual entry.
Lot-Level Expiration Control
The system tracks expiration dates for every lot in stock. Built-in checks stop a dispense if the scanned package is expired or does not match the selected medication, reducing the risk of costly and dangerous errors. Expiring medications are flagged automatically, and when expired stock is removed, the software records the removal and disposal so your records stay audit-ready.
Reconciliation Without the Scramble
Physical-count reconciliation tools make routine counts fast and defensible. Count what is on the shelf, and the software compares the result to expected quantities, highlights discrepancies, and provides administrative reports to help you investigate and resolve them. Full inventory history shows every transaction that touched a lot, from receipt to dispense.
Built for Multiple Locations
Manage all of your locations under a single login. Transfer inventory between locations with a documented record on both sides, set per-location user permissions, and review consolidated or per-location activity — see reporting and analytics for the full picture.
Smart Replenishment
The system learns your dispensing patterns and suggests reorder quantities before you run short. You can also set up automatic reordering based on average dispensing volumes or minimum inventory levels, then approve suggested orders through simple online ordering in a few clicks.
Track Any Item with Store Manager
Our Store Manager solution extends the same inventory discipline to non-PharmaLink items — medication samples, crutches, meal replacement shakes, bulk medications, and more. Features include:
- Dispense and track any item alongside your PharmaLink inventory
- Use your existing barcode scanner and label printer
- Dispense by lot number, barcode, or from a list of available options
- Print compliant medication labels when dispensing bulk items
- Report controlled dispenses to your state PDMP database
- A low monthly subscription, discounted if you also order medications from PharmaLink
Learn more about inventory management as a standalone solution.
See It in Action
Accurate inventory is the foundation of a compliant, profitable dispensing program. Contact us and we will show you how real-time tracking, scanning, and reconciliation work together in a live demonstration.