PharmaLink’s Store Manager is web-based inventory management software designed specifically for busy medical practices. Use it as a standalone inventory solution, or pair it with PharmaLink’s dispensing software for a complete end-to-end system where every dispense, sale, and shipment updates your inventory in real time.
Track everything you provide to patients
Store Manager isn’t limited to medications. Manage and dispense any product your practice provides, including:
- Medications, bulk or prepackaged
- Meal replacements, bars, and shakes
- Vitamins and supplements
- Durable medical equipment
Every item carries accurate inventory and patient dispense records, and the system prints a patient label with final instructions for product use — so the products you sell get the same documentation rigor as the medications you dispense.
Accuracy at the lot level
- Per-lot tracking with expiration dates. Every lot is tracked individually, so you always know which stock expires when, and dispense records tie back to specific lots.
- Barcode and DataMatrix scanning. Quick-add items to inventory by scanning them, create and print barcodes for products that need them, and scan items out to patients at dispense time — fast, and far less error-prone than typing.
- Receive shipments by scan. A guided receiving workflow lets staff scan incoming shipments directly into inventory, so new stock is counted, lot-tagged, and sellable in minutes.
- Physical counts with discrepancy review. Run physical count reconciliations on your schedule; the system surfaces discrepancies for review instead of silently absorbing them, giving you a clean audit trail.
- Transfers between locations. Multi-site practices can move inventory between locations with records on both ends — no more mystery stock.
- Expired medication controls. Expiring and expired products are flagged automatically, and structured disposal records document removal from inventory the right way.
Stay ahead of demand
Store Manager watches your dispensing patterns and produces auto-ordering and replenishment suggestions, so you reorder before you run out instead of after. Combined with PharmaLink’s simple online ordering — with free shipping on orders over $250 and 48–72 hour delivery — most practices can keep a small, efficient inventory without stockouts.
Management reporting closes the loop:
- Product profit and cost reports show what your inventory actually earns.
- Inventory history documents every movement of every item.
- Dispensing trend reports reveal what to stock more of, and what to stop stocking.
One system for inventory and dispensing
Inventory software only helps if it reflects reality, and reality is what happens at the point of care. Because Store Manager shares a platform with PharmaLink’s dispensing solutions and membership management, a dispense, a member benefit redemption, and a received shipment all update the same inventory instantly. Compliance rides along too: patient labels print automatically and PDMP reporting is automatic in every state where PharmaLink operates.
Get started
See how much time lot-level, real-time inventory can save your staff. Contact us today to learn more or request a demo.